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ENGL226-Negative Message

Using the details below, write an EMAIL to be sent to all faculty, staff, and students announcing the cancellation of APUS commencement.


  • It is Wednesday, and commencement was planned for this weekend with alumni events on Friday and the graduation ceremony on Saturday.

  • Commencement was to be held at the Gaylord National Resort & Convention Center near Washington, DC.

  • The address for the Gaylord National Resort & Convention Center is 201 Waterfront St., National Harbor, MD, 20745.

  • There was devastating fire damage two days ago at the Gaylord National Resort & Convention Center.

  • There will be another announcement made by email within the week with details concerning rescheduling commencement.

  • Cancelling commencement does not affect conferral dates for degrees.

  • Contact the Gaylord National Resort & Convention Center for refund information for hotel rooms if a room was booked at this hotel; do not contact APUS.

  • The cause of the fire is unknown.

  • APUS spent a lot of time and money planning an exciting commencement weekend of events.

  • Each year, one graduate and one undergraduate are selected to win a trip to commencement and wear action cameras that will live stream their walk across the stage so graduates all over the world can see and feel the excitement of Commencement.

  • Your job title is APUS Commencement Coordinator.

Organize, include, AND exclude any details from the above list to accomplish your purpose for your audience. Do NOT use the exact wording of sentences from this list of details. The details are listed in no particular order.

Use all principles of writing studied so far in the course (Six Cs of Communication, positive emphasis, "you" approach, message formatting and organization, etc.). The document should use appropriate email formatting. Remember, the name of an attached file should be descriptive and short!

Dear ALL,

Everyone must have been very excited about the coming commencement this weekend. As you know, the university prepared a lot to deliver and create a remarkable and memorable experience for everyone.

However, a fire broke out (reasons are still unknown as of this writing) at the Gaylord National Resort & Convention Center two days ago, where the event would originally take place. For this reason, I regret to inform you that the APUS commencement this weekend has been cancelled.

I apologize for this unfortunate news and for any inconveniences that it may has caused you but rest assured that the anticipated event will transpire as soon as possible. Another email will be sent within this week to inform you about the details regarding the rescheduling of the commencement.

For the information of graduating students, your conferral dates will not be affected by this cancellation. We will also still be selecting one graduate and one undergraduate to win a trip to commencement and wear action cameras for those all across the world can witness the full excitement of the commencement.

Also, for those who booked a room at the said hotel, please contact them directly for the refund information. Below are their contact details:

Phone: +1 301-965-400

Fax: +1 301-965-408

Thank you for your cooperation and understanding.


Brandon Williams,

APUS Commencement Coordinator

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